Representative Office of Puls Trading Far East Limited is looking for Admin Officer.

• Reception welcome guest
• Make sure invoice are passing to Accounting for payment on time to suppliers
• Have a strong organization and follow up ability to support the office system to run smoothly
• Make sure that all legal requirements are fulfilled
• Update information to team members
• Inform Office Manager about any changes in legislation that can affect the Company’s operations
• First aid member
• Security responsible/ Sustainability ambassador   
• Handle purchase request / Office consumable
• Support arranging cake/drink and other for the activities arrangement from HR
• NCG internal audit report
• Team member in Crisis management team
• Update monthly meeting on Admin area
• Foresee problems and be proactive. Take precautions in order to prevent the organization to face any operational problems
• Monitor the office to ensure that business remains safe, efficient and well-maintained
• Request building management for security card
• Maintain office key and card
• Follow service agreements and negotiate contracts for office purchases
• Find out effective organizations for community activities
• Follow lease and service agreement negotiation contracts
• Make sure COE, NDA, due diligence, supplier registration form, sustainability commitment  was signed by non-business partner
• Arrange Air/Bus Ticket/Hotel Booking and other Travel related document to staff such as visa
• Administer necessary permits for expats such as visa
• Update company inside charity activities
• Handle sample & donation, garment & fabric
• To improve operation, analyze the internal process and recommend and implement procedural or policy changes to Office Manager

The Office Operations Manager

• 4-5 years of experience in a similar position
• Good communication skills in English (Verbal & Written)
• Business minded & Cost Conscious
• Good Computer Skills
• University Degree in Accounting Practices and Administration
• Detail Oriented and Organized
• Team player
• Willing to Travel if required