Our client is a well-known international school in Cambodia. They are looking for a Deputy School Administration Manager, who will be the second-in-command Administrator of the school and who will maintain a strong and constructive relation with the Administration team members, the school director, the academic supervisors and the accounting manager. He/ She will be based in Phnom Penh.

Maintenance, Safety and Security

• Organize, instruct, train and control the maintenance team
• Recruit, select and hire maintenance and bus fleet staff with early involvement and given approval of the SAM and the School Director
• Oversee completion of contractual agreements with electricity, petrol, real estate, water, security and other related companies and suppliers
• Ensure good conditions of all buildings, facilities, installations and equipment, including A/Cs, bathroom, any electrical devices, swimming pools, sports courts, security camera system, etc

Administration and School Supplies

• Administration office and reception management
• Participate with the S.A.M(School Administration Manager) in recruiting, selecting and hiring administration office staff with involvement
• Ensure effective use of the student’s management system for all users
• Ensure maintenance of all student and staff related registers and databases
• Guarantee a strong customer service orientation of all subordinated staff
• Organization and management of vehicle fleet and school bus service
• Ensure daily student attendance control and submit monthly report to the accounting department
• Assist the S.A.M in planning, budgeting and organizing special events and functions (graduation, family and international children’ day, etc.)
• Upon request of the S.A.M, organize any purchases of equipment, stationery, office supplies and any request of other departments
• Upon request of the S.A.M, organize the order, the distribution and the control of all student supplies, as books, material, IDs and uniforms
• Support the academic department in establishing an effective communication to parents
• Organization of order, distribution and control of all staff uniforms
• Prepare reports and other documents ensuring compliance with the requirements of the appropriate authorities (Ministries, District and Commune authorities)

Others

• Manage effectively the deployment and performance of all staff according to the school policies and reporting constantly to the SAM
• Create and maintain good working relationships amongst all members of the school community
• Support the SAM in verbal and written communication in Khmer and English language
• Sustain motivation
• Promote the school’s ethos in which the highest standards are expected from all members of the school community
• Ensure that professional duties are fulfilled as specified in the employment contracts and job descriptions of all staff under his/her supervision
• Have a duty of care regarding staff welfare
• Encourage honesty, initiative and team work

Attendance of Internal and External Meetings

• Mandatory attendance of weekly administration team meetings

• Organization, attendance and record keeping of regular staff meetings with:

  -      Maintenance staff

  -      Safety and security staff

  -      Bus fleet staff

• Attendance of school director – board meetings if required
• Receive the visits of any authority officials (in particular with police, immigration and labor officials and inspectors), prepare the documents and establish a base of collaboration with the respective office

To School Administration Manager

• Bachelor’s/Master’s Degree in Early Childhood, Elementary and/or Special Education
• An educational professional with management experience, ideally specialized in developing and implementing educational  support programs
• strong commitment to the school’s beliefs about education and the learning process
• strong  organizational skills with attention to details
• strong communication, facilitation, and consensus building skills