Job Detail
Hiring
Employee
Type of Employment
Full time
Job Location
Phnom Penh
Salary Range
Negotiable
Salary Benefits
• Great insurance, Health & Wellness
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Retirement & Pension Plan
• Annual Wage Supplement and share options
• Performance Bonus and 401K Plan
• Supplemental Workers' Compensation
• Maternity & Paternity Leave
• Compassionate & Annual Leave
• Reduced or Flexible Hours
• Family Medical Leave
• Child and Dependent Care
• Vacation & Paid Time Off
• On-site Free Lunch or Snacks
• Company Car and Legal assistance
• Professional training, education and development
Job Reference No.
135470BR
Job Category
Administrative & Clerical
Company Industry
Energies and Utilities
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Executive Assistant

Summary of Position

Shell Oil Company seeks such a self-motivated Executive Assistant to join our corporate office. You will support the Regional Manager, providing administrative support, coordination, organization and information management to the manager and their team.

Main Duties and Responsibilities

  • Manage and monitor all correspondence coming into the Manager's office (including email) to prioritize, redirect and follow-up as needed.
  • Oversee the Manager's schedule using mature sound judgement and discretion in order to assess priorities and resolve conflicts.
  • Cultivate and maintain collaborative relationships with senior EAs and provide cross-coverage as required.
  • Set up meetings (international, internal and external conference calls, room bookings, technical set-up, catering) and engage Digital and Information Technology (IT) support as necessary.
  • Build agendas and attend leadership meetings, recording and distributing meeting actions logs.
  • Coordinate international and domestic travel; compile and submit expense reports.
  • Coordinate off-sites, town halls and other events as required (confirm participant availability, develop agendas, ensure timely availability of pre-reads and meeting materials, etc.).
  • Act as a liaison for the department by relaying messages, redirecting personnel, and answering questions regarding the department and employees.
  • Establish relationships with external clients, vendors and partners while acting as a main point of contact.
  • Maintain distribution lists.
  • Process payment requests (memberships, subscriptions, shopping carts, etc.).
  • Prepare and proof-read board and executive presentation materials.
  • Investigate and maintain records of all incoming requests for approval.
  • Review status of relevant expenditures and compare with approved budget.

Team Size

6

Reporting to

  • Regional Manager

Experience Required

3 years

Minimum Educational Level Required

Bachelor's Degree

Minimum Career Level Required

Experienced (Non-manager)

Languages Required

Khmer
English

Other Requirements

  • An office administration diploma/degree or equivalent education and experience.
  • Minimum 3-5 years of work-related experience.
  • Three or more years of administrative assistant experience, managing an executives schedule, large amounts of confidential information and multiple priorities.
  • Proven knowledge and experience in Microsoft Office, with emphasis on Teams/Skype, Excel, Outlook, Word and PowerPoint.
  • Exceptional writing and verbal communication skills.
  • Creativity and a commitment to continuous improvement.
  • Alignment with our values: safety above all else, stronger together, operational discipline, curiosity and lifelong learning, and act with integrity.
  • Setting up/booking and troubleshooting Skype video and conference meetings.
  • SAP, Success Factors, collaboration room and Livelink experience (e.g. workflows, basic time and attendance, notifications, shopping carts, Livelink taxonomy, permissions, etc.).
  • Knowledge of administrative policies and procedures and general business operations.
  • Proactive and well organized with the ability to retrieve information/past decisions quickly.
  • Consistently demonstrate a collaborative work style and bring balance to a fast paced work environment.
  • Constantly ask what could go wrong and check for out-of-the-ordinary conditions and learn to anticipate potential problems.
  • Raise the bar through continuous improvement, and are enthused by a dynamic, changing work environment.

Application Deadline

Monday 31 August 2020


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Any enquiries? Call us : 023 22 44 22