A health organization in Cambodia is looking for a Head of Finance who will be in charge of providing strategic financial management and leadership across the organization as well as providing Senior Managers with forward-looking financial guidance and ensuring the efficient operations of the Finance Department. Using insightful leadership and constant interaction with other team members, ensuring the accurate and timely processing of transactions and being responsible for the management of accounting systems, compliance with financial procedures and internal control compliance and assisting in guiding the long term strategic direction and monitoring the financial situation of organization. He/she will be based in Phnom Penh.

Financial Management

• Prepare and review the monthly account reconciliations of all balance sheet accounts
• Ensure all revenues and expenditures are correctly recorded and coded with sufficient supporting documentation
• Monitor accounts receivable and advise on collection of overdue items to the teams responsible
• Respond timely to the payment of creditors, the monitoring of accounts payable and the reconciliation of creditor accounts
• Ensure compliance with financial policies, donor requirements and authorization levels
• Manage the cash and bank accounts to ensure cash transactions are correctly recorded
• Check the compliance of staff requests for Operating Advances and ensure that Acquittals of Advances are free from errors, and in accordance with policy and monthly reconciliation
• Arrange and manage the two yearly stocktakes of fixed assets and stock items, reconcile the physical count to the accounting ledgers
• Ensure asset purchases are registered correctly and recorded to the correct donor budget, and the asset movements are tracked and recorded in the accounting system
• Review and liaise with HR and Senior Management on the monthly allocation of personnel expenditures (Payroll) to the project budgets, ensuring allocations are efficiently allocated to the correct budget
• Ensure appropriate financial policies and processes are in place and reviewed regularly, and provide training across the organization on these policies and processes including induction training for new team members
• Develop and implement streamlined systems to improve Finance Team
• Ensure organization meets its tax obligations and payments are made to the tax department on time

Management Reporting and Analysis

• Prepare and submit the monthly financial management report (MRP) and all supporting schedules for review by the reporting deadline
• Analyse financial reports and provide advice to management about expenditure trends, exceptional items identified and performance against budget
• Prepare the monthly internal Performance Tracking Reports and Project Finance Reports (PFR) for submission to Project Managers and Centre Managers according to the agreed timetable

Donor Reporting and Compliance

• Ensure that project related expenditures comply with donor reporting requirements and the coding of transactions is accurate and follows donor budget codes
• Submit donor format reports and Project Finance Reports to the Grants Manager and Project Managers according to the specific donor deadlines
• Ensure all donor costs are within donor regulations and highlight to the Project Manager any potential issues
• Track and manage the cost share transactions which are applicable to each donor budget
• Disseminate donor compliance information throughout the organization to raise the awareness of staff about such issues
• Manage the external audit process and prepare annual statutory accounts completed and filed according to local and head office requirements and deadlines
• Manage any local or overseas donor audits and liaise with the organization in Australia and UK to ensure compliance, completion and resolution of issues

Business Planning and Forecasting

• Provide training and coaching to Project Working Groups/Project Managers to assist them to understand their financial and budget reports, enable them to identify variances and take necessary corrective action to remain with budget limits
• Provide timely advice and explanations on potential over or under spending to Project managers and project working groups
• Work with Project Managers on budget revisions, forecasts, updates and provide financial expertise as required, identify the financial impact of changes in proposed activities and produce revised budgets in line with available funding
• Act as the main focal point for Project Managers in preparing the annual budget and strategic operating/business plan of organization, manage the financial preparation of the annual budget package and its distribution throughout the organization
• Prepare the monthly cash flow forecasts and work with Project Managers to accurately and realistically forecast their project expenditures to ensure that sufficient cash is available for operational needs
• Prepare the Quarterly re-forecasts for organization in Australia
• Assist the Senior Management Team with the financial aspects of strategic initiatives and business opportunity evaluations when required

Strategic Planning and Initiatives

• Ensure effective controls are in place and/or suggest changes for identified control weaknesses
• Manage members of the Finance team to ensure execution of responsibilities, cover for staff absences and provide support in building their capacity on financial management
• Manage Anti-Fraud and Bribery policy and control framework
• Work with the Senior Management Team on strategic/new business proposals

To Country Director

• Degree in Accounting/Finance or relevant field, ACCA/CPA completed or in progress
• Experience with SUN Accounting system is an advantage
• Knowledge/experience of DFAT and USAID compliance is an advantage
• Strong leadership skills and the ability to influence decisions
• Strong analytical and innovate thinking skills, good judgement and the ability to make sound decisions
• Approachable with strong interpersonal & listening skills with proven customer service attitude, with delivering internal service KPI’s
• Diplomatic and confidential, highest levels of integrity, strong ethical sense
• Self-motivational / Self-Starter, ability to perform under pressure and prioritise effectively to meet reporting deadlines
• IT literate, strong Excel skills
• Strong supporter of sexual reproductive health rights for all men/women, including abortion services
• Able to take initiative and flexible to change, willingness to travel throughout Cambodia, when required