The Office and Admin Assistant will conduct Administrative and HR duties to support the Managing Director, and bring assistance to specific projects.

Personal Assistant

• Maintains an updated MD agenda as well as scheduled appointments and office meetings; Shares MD Outlook agenda
• Supervise travel preparation for MD and all team members
• Maintains and follow-up an updated “To Do List” with all specific tasks required
• Support the MD for internal communication
• Work closely and effectively with the MD keeping him well informed of upcoming commitments and deadlines, with a high sense of confidentiality
• Organize Management Committee meetings, Board meetings and other management related meetings; Capture minutes if required
• Maintain an extensive filing system for MD’ correspondence, business matters, personal matters, and other related data
• Solve all kind of tasks and issues for MD, performs other related duties as assigned.

 Project Management

• Supervise specific tasks required by MD
• Support event organization in coordination with other departments, including internal team events
• Perform other related duties as assigned.

 Admin and HR

• Maintain all documents confidentially
• Control finger print system, email,  server system and office environment
• Maintain all employee’s documents and attendance
• Support the Admin task for other department includes preparing the company brochure, report, and all office supplies
• Back up the company data and follow up all the documents from PO Box
• Process the Client’s Compliance Registration

 To the Managing Director